The personal data we collect will be used for the following purposes:

  • Fulfil your booking

  • Prevent fraud

  • Enable us to communicate with you

  • Our financial records

  • Child safety/care

  • Analytics to optimise logistics and future camp offerings

  • Profiling to ensure we send only relevant marketing messages (e.g. avoid sending information about events in a region or age group that is not relevant)

Our legal basis for processing for the personal data:

  • Fulfil a contract

  • Legal obligation

  • Protect Vital Interests and provision of health or social care

  • Consent Given

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.

  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete. 

  • Right to be forgotten – in certain circumstances, you can ask for the data we hold about you to be erased from our records.

  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

  • Right of portability – you have the right to have the data we hold about you transferred to another organisation. 

  • Right to object – you have the right to object to certain types of processing such as direct marketing. 

  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

  • Right to judicial review: in the event that Coding with CodeX refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clauses below.

Any legitimate interests pursued by us, or third parties we use, are as follows:

  • Ensure balance in gender/learning needs in class and tutor assignment

  • Aid in logistics (e.g. ensure we have sufficient T-shirts available in the student sizes)

  • Verify students are the right age for the course

  • Determine if a region or school needs additional camps/events/resources to meet demand

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.
Consent is required for Coding with CodeX to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. 
You may withdraw consent at any time by emailing [Title email GDPR Withdrawal of Consent].

Coding with CodeX will pass on your personal data to third parties for the purposes defined below. We do not pass information to for any other parties or for any other purpose. without first obtaining your consent. The following third parties will receive your personal data for the following purpose(s) as part of the processing activities:


Retention period

Coding with CodeX will process personal data and will store the personal data for up to 7 years from last contact with the data subject. Some data is retained for a shorter period but for HMRC financial reporting, prevention of fraud and customer service some data must be retained for the full 7 years.


In the event that you wish to make a complaint about how your personal data is being processed by Coding with CodeX (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Coding with CodeX’s data protection representatives Data Protection Officer / GDPR Owner.

Privacy statement

Personal Data
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”


  • Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Coding with CodeX and their partner centres (host Universities or Companies) will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Students at courses appear in photos taken by Coding with CodeX or partner centres as a part of the visual recording of the event in photos. 

  • In terms of explicit GDPR compliance, students are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of students, when viewed as a form of processing personal data, is necessary for the legitimate interests of Coding with CodeX as an education provider unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

  • We may display photographs to promote Coding with CodeX on the Coding with CodeX or host University and Company website and blog, on social media and other such material, providing that the images used are used lawfully and without damage to Coding with CodeX student(s). 

  • Any student photographed by Coding with CodeX or their partner host Universities and Companies, whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Coding with CodeX specifying the photo in question. Pursuant to the request, Coding with CodeX or their partner host University or Company will then remove the photo from online and printed display wheresoever it appears at the earliest opportunity.

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How we use your information
This privacy notice tells you how we, Coding with CodeX, will collect and use your personal data for fulfilling orders, child safety, marketing messages for mailing lists you have subscribed to, optimising our services (selection of courses offered in a region, ensure messages that are sent to you are relevant, logistics of equipment and tutors etc), financial records and prevention of fraud. We also require your information for customer services, managing complaints and requests.  [outline further information on services and activities that you collect personal data, for example: cookies, profiling, complaints, subscriptions, etc.)


Why does Coding with CodeX need to collect and store personal data?
In order for us to provide you with our tech education services, we need to collect personal data for us to know which courses you have booked, provide timely and relevant communications about your booking(s), inform you of any health, education or safety issues with your child, keep accurate records for accounting, logistics of running a camp. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy. In terms of being contacted for marketing purposes Coding with CodeX would contact you for additional consent.


Will Coding with CodeX share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to Coding with CodeX in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Coding with CodeX’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.



How will Coding with CodeX use the personal data it collects about me?
Coding with CodeX will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Coding with CodeX is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.


Under what circumstances will Coding with CodeX contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.